Show Rules & Regulations

Eligibility: Submissions representing the finest quality craftsmanship are welcome. Membership in the Pennsylvania Guild of Craftsmen is required (you may apply for membership with the show application). Juried status is encouraged yet not required.

Standards for displayed works: All items displayed must be the work of the craftsperson of record and must conform to PGC Standards: excellence in craftsmanship, resolved design and a unique voice or style. Our shows feature original materials by fine professionals, and therefore, assemblages, embellishments, commercial products, or work made from commercially available kits are not eligible. Consumables such as, but not limited to: vinegars, soaps, lotions, perfumes and candles are not eligible. Prints may comprise up to 20% of the display, and must be limited edition. Photography must also be limited edition. No “seconds” or “sale” signs permitted. All shows are floor juried. Work displayed must be representative of your submitted application or you will be asked to remove it. Failure to comply with stated rules or a misrepresentation of work may result in expulsion from the show.

Jewelry as Adjunct: For those who have a primary craft (i.e. pottery) and also wish to display same category jewelry. Four additional images required. You may only display work that is accepted. It is possible that your primary craft may be accepted while your jewelry is not.

Tax: A valid sales tax certificate is required for PA shows. You must include a sales tax ID# on this application (PA Dept. of Revenue: 717-787-1064, www.revenue.state.pa.us). You are then expected to collect and submit 6% state sale tax. Philadelphia city sales tax is 2%.  You are not required to collect sales tax in Delaware. If participating in our events in Philadelphia, you are also expected to have a business privilege tax license through the Philly Dept of Revenue.  Step one: apply for a ‘Business Tax Account Number’ at: http://1.usa.gov/14pRmu9 Step two: apply for an annual privilege license ($50) at http://1.usa.gov/XRbVzM. Step three: submit your sales figures to the Philly Dept. of Revenue annually. Remember to include all of your expenses related to the show including mileage, hotel, food, studio rental, materials, marketing and anything else related to the making of your craft. Further questions about the business privilege tax license should be directed to Phila Department of Revenue at revenue@phila.gov, http://1.usa.gov/XLLYk5 or 215-686-6600.

Spaces: Exhibitors provide all aspects of display, including tent sturdy enough to withstand weather for outdoor shows. Booths must have a backdrop on 3 sides (corner booth 2 sides) providing a visual barrier the entire width, depth and height of booth. No displays may exceed 8′ tall without prior approval. You must bring to indoor shows documentation that all display fabrics, canopies or curtains are flame resistant. Nothing (chairs, display, stock) may extend beyond your booth footprint. At Rittenhouse shows, your chari may be set across the sidewalk.

Attendance & Set Up: The craftsperson of record (as listed on application) must be present during the entire show. Registration is required prior to set up. Booths must be set up, staffed and open on time. All loading and unloading is done during specified times. Exhibitor vehicles must be parked in specified locations. Shows are held rain or shine. No early breakdown.

Floor Jurying: All shows are floor juried for two purposes: 1) to issue cash awards to exceptional exhibitors with juried status and 2) to assure that exhibiting members’ work is consistent with Guild standards.

Demonstrations: Special demonstration booths are available at some shows. If accepted, a complimentary 5’ by 10’ booth space may be available. Demos must be dynamic presentations that inform the public of the importance of handmade crafts and the process involved. Demos are expected to be on-going; comprising 1/3 to 1/2 of your full booth, and you are required to have an assistant to deal with most of your sales. Only Guild Juried members may apply.

Review Procedure: Your five images will be projected simultaneously and scored by a carefully-chosen selection committee. Jurors are chosen based on their fine craft expertise and represent a variety of media. For each show, exhibitors in each medium are limited to ensure a balanced show. Only those with top scores are accepted. PGC juried members receive a bonus point.

Payment: All fees must accompany your application. Declined checks or credit cards are fined $25 per incident. If placed on a Wait List, your check or credit card will not be processed until you are added to the show.

Miscellaneous: Pets are not allowed. Insurance for loss, damage, injury, or liability is your responsibility. Additional guidelines are distributed in pre-show packets.

Cancellation Policy & Refunds: Your application is your commitment. Acceptance is by email in late February. In the event you must cancel a show, please notify us immediately (717) 431-8706. You are then required to follow up in writing – either by email or USPS. If your cancellation is made more than 91 days or more prior to show set up day, and your spot can be filled, a 2/3s cash refund on your booth fee will be issued. If your cancellation is made between 50 and 90 days prior to show set up day, and your spot can be filled, a 1/2 booth fee credit will be held in your name for 12 months. No credits or refunds are made with less than 50 days notice. No credits or refunds are available on application fees and miscellaneous purchases such as extra electric, program ads, etc. regardless of notice given.

Waiver of Liability: In no event shall the PGC/PDC and its employees, officers, directors, representatives, volunteers and agents be held liable for refunds, claims or any other liabilities for failure to produce the show due to
circumstances beyond its control including, but not limited to: weather, fire, acts of God, tort, strikes, legal action, site damage or cancellation, governmental actions, or other causes.

Images for Promotional Materials: We choose only the very best work of our Juried Members to use on our promotional materials and billboards. But we won’t use last year’s images. Send fresh, professional-quality images each year. If you are not Juried, and would like your work featured, consider applying for Juried Status: www.pacrafts.org/juriedstatus.

How to Apply:

Images: We require digital images (digital requirements).

• Submit four images of your work and one booth image for each category you enter.
• Digital images should be at a minimum 1400 pixels on the long side (up to 4000 pixels on any side). We accept images that have been prepared for Zapplication, Juried Art Services and other online jury systems.
• Save each image as a JPEG. Name each as “LastnameFirstname1.jpg (i.e.: SmithJohn1.jpg)
• Use 1-5 to match image descriptions on application.
• Upload all five images via our online show application.
• If submitting a paper application through the mail, burn all five images to a CD/DVD and name it “LastnameFirstname2014.” Please write this on the CD surface with a felt tip pen. CDs returned at shows. CDs are only required with mailed applications.

Image Guidelines:

• Images must represent work being displayed.
• No exhibitor names or faces should be visible in booth images.
• No descriptions, names or text of any sorts should be overlayed onto the images.
• Use current work.
• Poor images—either slide or digital—are the #1 reason expert craftsmen are turned down for our shows. Make certain your image is as good as your craftsmanship.

Late Applications: As a membership organization, we try to accommodate your needs. We do offer a spring review only for those who are unable to meet our January deadline. However, our shows fill quickly and only a small percentage of late-applying craftsmen are ever accepted. Please use the January deadline if you are serious about our shows.